Privacy Policy

Effective Date: September 2025

Comply Sphere Advisory FZCO (“we,” “our,” “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and safeguard your data when you visit our website https://complysphereadvisory.com, use our free tools, or engage our consultancy and training services.

By using our website, tools, or services, you agree to the practices described in this Privacy Policy.

1. Information We Collect

A. Information You Provide Directly

• Name, email address, phone number, company details, and other contact information submitted via forms, email, or our free sanctions assessment tool.

• Information provided when registering for training, requesting consultations, or subscribing to newsletters and updates.

B. Information Collected Automatically

• IP address, browser type, operating system, referring URLs, and website usage data collected through cookies and similar technologies.

• For more details, please review our Cookie Policy.

C. Information from Third Parties

• Data from publicly available sources or trusted business partners, where necessary to provide our consultancy, training, or risk management services.

2. How We Use Your Information

We process personal data to:

• Provide, operate, and improve our consultancy, training, risk management services, and free tools (including sanctions assessments).

• Respond to inquiries and manage client relationships.

• Send updates, newsletters, or marketing communications only with your consent.

• Monitor website performance and enhance user experience.

• Comply with legal and regulatory obligations under IFZA licensing, UAE PDPL, and applicable international laws.

3. Legal Basis for Processing (International Clients)

For clients in the EU, UK, or other regions with data protection laws, we rely on one or more of the following legal bases:

• Your consent.

• Performance of a contract with you.

• Compliance with legal obligations.

• Our legitimate business interests (e.g., maintaining and improving our services).

4. Sharing Your Information

We do not sell or rent your personal data. We may share your information with:

• Service providers and contractors supporting our operations (e.g., IT, cloud hosting, communications).

• Legal and regulatory authorities when required by law.

• Third parties in connection with a merger, acquisition, or restructuring.

All third parties are contractually required to protect your information and only use it for purposes agreed with us.

5. Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law.

6. Data Security

We implement reasonable technical and organisational measures to protect your personal data from unauthorized access, loss, misuse, or disclosure. However, no method of data transmission over the Internet is completely secure, and we cannot guarantee absolute security.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access, correct, or update your personal data.

• Request deletion of your data.

• Withdraw consent at any time (where applicable).

• Object to or restrict processing.

• Lodge a complaint with your local data protection authority.

Requests can be submitted to: info@complysphereadvisory.com.

If you subscribe to marketing updates, you can withdraw consent anytime by emailing info@complysphereadvisory.com, subject: “unsubscribe”.

8. Use of Free Tools

When using our free sanctions assessment tool:

• Information you provide (e.g., company name, email) is used to deliver your risk score only.

• With your explicit consent, we may follow up with compliance insights, updates, or service offerings.

• The tool provides guidance only and does not constitute legal, regulatory, or professional advice.

Disclaimer: Comply Sphere Advisory FZCO disclaims all liability for actions or decisions made based on tool results. Professional advice should be sought for specific compliance needs.

9. International Data Transfers

As we are based in Dubai, your information may be transferred to and processed in countries that may not provide the same level of protection as your home country.

• Where transfers occur, we implement safeguards (e.g., Standard Contractual Clauses, contractual obligations with service providers) to ensure your information remains protected.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Comply Sphere Advisory FZCO
Dubai International Free Zone Authority (IFZA)
📧 info@complysphereadvisory.com